Advert close date: Monday 20^th January 2025

Join Our Team as a Team PA, supporting Urban Integrated Business Operations at The Crown Estate!

Are you a proactive and adaptable professional with a keen eye for detail? Do you excel in providing exceptional support to senior stakeholders? If so, we have an exciting opportunity for you to join our Urban Integrated Business Operations team as a Team PA at The Crown Estate!

Purpose of the Role:

As a Team PA, you will be the ambassador and first point of contact for key stakeholders, delivering top-notch support and contributing to our Enterprise priorities. Your role will involve managing complex diaries, anticipating needs, and ensuring seamless communication and collaboration within the team.

Key Responsibilities:

• Diary Management: Use your initiative to manage complex diaries, resolve conflicts, and ensure stakeholders are well-prepared for meetings.
• PA Support: Provide high-standard support, including drafting and proofreading documents, sourcing briefing materials, and processing expenses.
• Forward Planning: Proactively plan around internal deadlines, track key projects, and protect diary time for essential tasks.
• Inbox Management: Manage and action emails as required by stakeholders.
• Travel Arrangements: Book and manage national and international travel, ensuring cost-effectiveness and minimal carbon footprint.
• Budget Oversight: Oversee the team’s budget for travel and events, ensuring alignment with policy.
• Meeting Support: Attend meetings, take minutes, and ensure timely distribution and follow-up of actions.
• Event Planning: Organise and lead internal and external events, managing logistics and ensuring smooth execution.
• Process Improvement: Review and improve processes to deliver optimal service to stakeholders.
• Client Interaction: Provide a professional first point of contact for clients, building strong relationships and demonstrating excellent communication skills.
• Collaboration: Work closely with the Business Support Community to enhance cross-enterprise knowledge sharing.
• Support: Assist EA/TC/PA during times of absence.

What We’re Looking For:

• Self-Starter: Motivated and driven to deliver support excellence with strong organisational and time management skills.
• Proactive: Ability to work with minimal guidance, set deadlines, and prioritise workload.
• Experience: Proven experience in a fast-paced environment.
• Flexible & Resilient: Strong negotiation and influencing skills with the ability to adapt to changing circumstances.
• Emotional Intelligence: Awareness of team dynamics and well-being, with strong emotional intelligence skills.
• Confidentiality: Exercise discretion in all aspects of the role, including data management.
• Professionalism: High standard of professionalism and problem-solving skills.
• Technical Proficiency: Skilled in using presentation software and Microsoft Office.
• Continuous Improvement: Committed to professional development and enhancing knowledge and skills.

Why Join Us?

At The Crown Estate, we value our people and are committed to creating a supportive and inclusive environment. You will have the opportunity to work with a dynamic team, contribute to meaningful projects, and grow your career with us.

If you are ready to take on this exciting challenge and make a difference, we would love to hear from you!

Apply now and be a part of our journey at The Crown Estate!

We are a proud disability confident employer and operate the offer of interview scheme Disability Confident employer scheme - GOV.UK (www.gov.uk).

We are happy to offer alternative application methods or formats and can be flexible on our process to enable you to have the best opportunity.

If you have any questions about our recruitment process or would like to talk about adjustments, please contact us on careers@thecrownestate.co.uk.