Advert Close date: 22nd April 2026

Company Secretariat Assistant at The Crown Estate

The Crown Estate is a unique business with a diverse portfolio that stretches across central London, regional retail, coastal assets and the seabed around England, Wales and Northern Ireland. We return 100% of our net revenue profit to the Treasury for the benefit of the nation.

Purpose of Role

We’re looking for a highly organised and proactive Company Secretariat Assistant to join our Governance function. This is an exciting opportunity for someone at an early stage in their company secretarial career who wants broad exposure, professional development and the chance to contribute to meaningful work that delivers real public value.

Context of Opportunity / Main Accountabilities

Board & Committee Support

• Prepare and upload papers using Diligent.

• Create meeting packs and track actions across key Committees (Board, Audit, Remuneration, Nominations).

• Support senior/executive meetings, including minute‑taking and follow‑ups.

• Prepare Chair briefings and provide logistical support on meeting days.

Governance Administration

• Maintain and update Diligent resources and the governance archive.

• Manage document transition from legacy systems to SharePoint and Diligent.

• Respond to internal requests for historical papers and governance information.

Compliance & Registers

• Monitor declarations of interest and maintain relevant trackers.

• Manage confidential project lists and NDAs.

• Support subsidiary governance, working with our service provider and Legal team.

• Assist with statutory filings for UK subsidiary entities at Companies House.

Website & Communications

• Update internal governance site content.

• Work with digital teams to maintain external governance pages, including director bios, policies and registers.

Reporting & Project Support

• Assist with Annual Report & Accounts data collection and early drafting.

• Contribute to governance projects and continuous improvement initiatives.

Team & Administrative Support

• Support onboarding for new team members.

• Provide wider administrative and diary support when needed.

Most Important Skills-Based Requirements

• Experience in a Secretariat or Governance support role.

• Degree-level education is beneficial but not essential.

• Currently studying or intending to study GradCGI / CGI qualifications.

• Strong written and verbal communication skills.

• Minute‑taking experience and ability to produce clear, high‑quality documentation.

• Familiarity with Board portal software (Diligent preferred) is an advantage.

• Confident with Microsoft Office and digital collaboration tools.

The kind of person who will thrive

• Highly organised, with the ability to manage competing deadlines.

• Self‑motivated and proactive – able to take ownership and follow things through.

• Curious, solution-focused and comfortable investigating queries.

• A strong communicator who enjoys building relationships across teams.

Why join The Crown Estate?

You’ll be joining a purpose-led organisation that plays a unique role in the nation’s prosperity. We pride ourselves on a values-driven culture, a commitment to sustainability and a supportive environment for developing your career in governance.

Our Offering / benefits:

As well as a competitive salary, pension and performance related bonus offering, we have a wealth of benefits available ranging from flexible working; market leading family policies and shopping discounts in the West End, to private healthcare; life and critical illness cover and 28 days holiday with the option to buy more. We value work life balance and your wellbeing highly, enabling you to be your best self to work.

Disability Disclaimer:

We are a proud disability confident employer and operate the offer of interview scheme Disability Confident employer scheme - GOV.UK (www.gov.uk).

We are happy to offer alternative application methods or formats and can be flexible on our process to enable you to have the best opportunity.