Advert Close date: 5th December 2025

Purpose of Role: 

To manage deliver and ensure the successful delivery of Workplace projects within scope, quality, time and cost constraints that may be clearly defined or may require dynamic change management. Coordinating all aspects to ensure a smooth transition with minimal disruption to business operations. This role will involve close collaboration with various stakeholders to ensure clear, timely, and consistent communication throughout the project lifecycle. A strong understanding of logistics and a keen interest in sustainability, including material passporting and a reuse-first strategy, will be highly advantageous.

Main accountabilities:

• Develop and manage detailed project plans, schedules, budgets, and resource allocations.
• Works closely with other areas of the business, leading projects (including matrix / managing cross functional project teams) to ensure clear roles, responsibilities and accountabilities are established
• Ensure all project milestones are met, maintaining compliance and operational readiness.
• Oversee the design, procurement, and implementation of new office fit-outs.
• Coordinate all logistics related to physical moves, including IT/AV setup, furniture installation, and staff relocation.
• Manage contractors and suppliers to ensure timely delivery and installation of all components.
• Conduct site visits and manage snagging, handover, and post-project support.
• Collaborate with internal departments and external partners to ensure seamless project execution.
• Act as the primary liaison between internal teams, contractors, and consultants to maintain alignment and momentum.
• Work closely with the Workplace Engagement Manager to support the successful embedding of agile and hybrid working practices.
• Ensure that operational and logistical aspects of the project align with broader change initiatives and communication plans.
• Promote sustainable practices throughout the project lifecycle.
• Support or lead initiatives related to material passporting, circular economy, and reuse-first strategies.
• Ensure environmental considerations are factored into procurement, fit-out, and disposal decisions.
• Work closely with the Workplace Engagement Manager to help them deliver clear and consistent communications to the business.
• Support the development of internal updates, briefings, FAQs, and engagement materials.

Most important skills based requirements:

• Ability to lead and motivate others; demonstrating empathy and diversity
• Is able to apply project management methodologies (e.g. AGILE, PMI, Prince II)
• Demonstrated sensitivity to working in a sensitive environment interacting with senior leadership
• Knowledge of project-planning tools
• Exceptional verbal and written communication skills
• Expertise in setting and managing customer expectations
• Experience in the Software Development / Web Development / Digital Design /
• Ability to coordinate internal resources and third parties/vendors for the flawless execution of projects
• Effective influencing and negotiation skills in an environment where matrix reporting is new and/or shows ways of bringing people with them as the organisation adapts to new ways of working
• Strong knowledge and understanding of business needs with the ability to establish and maintain a high level of trust and confidence
• Proven experience in project management, ideally in office relocations, fit-outs, or operational transitions.
• Strong understanding of building operations, logistics, and workplace environments.

This is a 24 month Fixed Term Contract

Our Offering / benefits:

As well as a competitive salary, pension and performance related bonus offering, we have a wealth of benefits available ranging from flexible working; market leading family policies and shopping discounts in the West End, to private healthcare; life and critical illness cover and 28 days holiday with the option to buy more. We value work life balance and your wellbeing highly, enabling you to be your best self to work.

Disability Disclaimer:

We are a proud disability confident employer and operate the offer of interview scheme Disability Confident employer scheme - GOV.UK (www.gov.uk).

We are happy to offer alternative application methods or formats and can be flexible on our process to enable you to have the best opportunity.

If you have any questions about our recruitment process or would like to talk about adjustments, please contact us on careers@thecrownestate.co.uk